COMPUTER TIPS AND TRICKS TO IMPROVE PRODUCTIVITY AND EFFICIENCY

 

In the digital era, computers have become a tool to support productivity and efficiency, whether for work, study, or daily activities. However, not everyone knows the right way to maximize it.

Master Keyboard Shortcuts 

Using these keyboard shortcuts can save time compared to relying on the mouse to perform certain tasks. Here are also some basic shortcuts that are useful :

• Ctrl + C and Ctrl + V: To copy and paste text.
• Alt + Tab: To switch between currently open applications.
• Ctrl + Z: To undo the last action.
• Ctrl + S: To quickly save a document.
• Ctrl + P : To print a document.

Use Productivity Software 

There are many applications designed to help you be more productive. Some examples :

• Notion or Trello: For task and project management.
• Google Calendar: To organize daily schedules and remind you of important agendas.
• Microsoft OneNote or Evernote: To record ideas, meeting notes, or other important information.

Organize Folders and Files Neatly

A cluttered computer with disorganized files and folders can reduce efficiency. Make sure to :

• Create a dedicated folder for each project or category.
• Provide clear and descriptive file names.
• Regularly delete files that are no longer needed.

Maximize Cloud Storage 

Storing files in the cloud such as Google Drive, Dropbox, or OneDrive will not only save storage space on your computer, but it also allows you to access files from anywhere. In addition, these cloud services usually come with collaboration features that make teamwork easier.

Take Advantage of Dual Monitors

If your work involves multitasking or using multiple applications at once, then using dual monitors can significantly increase efficiency. You can also work on documents on one screen while monitoring emails or references on the other.

Use Focus Mode or Do Not Disturb

Distractions such as notifications can reduce your concentration. To increase focus :

• Enable the Do Not Disturb feature on Windows or Mac.
• Use apps like Focus@Will or Forest to help you stay focused on your work.
• Disable unimportant notifications during work hours.

Update Software Regularly

Ensuring that your operating system and applications are always up to date is important to avoid bugs or performance hiccups. Updates also often bring the latest features that can help productivity. To make it easier, enable automatic updates in your computer settings.

Optimize Your Browser

If you often use a browser for work, here are some tips to make it more efficient :

• Use an extension like Grammarly to check grammar or Todoist to jot down tasks right in the browser.
• Set bookmarks for sites you visit frequently.
• Clear cache and cookies regularly to keep your browser fast.

Learn the Software You Use

Take the time to learn new features of the software you use. For example:

• In Microsoft Excel, learn formulas like VLOOKUP or PivotTables to make data processing easier. 
• In design applications like Adobe Photoshop, learn shortcuts to speed up editing.
• Understanding these features will help you work faster and more efficiently.

Regularly Clean Your Computer

A slow computer can hinder your productivity. Make sure to :

• Remove unnecessary programs.
• Cleaning temporary files.
• Use applications like CCleaner to keep your computer performing optimally.